The head office buys goods and distributes them to branches, every sale at a POS is deducted from stock immediately, and batches nearing expiry are visible in advance. The fiscal receipt and marking requirements are covered separately, based on official sources.

Free diagnostic Odoo: overview

Multiple branchesCentral purchasingExpiration dateLoyaltyStock counts

Problems

Typical obstacles in a grocery chain

There are many products, turnover is fast and shelf life is short. As the number of branches grows, managing through Excel and the phone stops working.

Branches and warehouse

A branch’s stock level reaches the head office late
Transfers between branches are handled by phone and on paper
The head office and the branch books give different figures

Shelf life and discounts

Goods nearing expiry are found on the shelf late
The discount label is stuck on by hand and relies on the cashier’s memory
Write-offs are recorded without a reason

POS and requirements

The fiscal receipt and marked goods (tobacco, alcohol, beer, beverages) have requirements of their own
A stocktake halts the store’s work
The supplier’s electronic invoice and the goods receipt do not match

In Odoo

Which app solves which problem

The core set for a chain. Which apps are needed is determined during the diagnostic.

POS

Branch POS, shift, returns, loyalty, weighed goods. Cash register and POS page →

Warehouse

Central warehouse and branch warehouses, internal transfers, goods in transit, stocktaking.

Barcode

Receiving, transfers and counting with a scanner. Part of Enterprise.

Purchase

Central purchasing, supplier terms, minimum and maximum stock rules.

Expiration date

Expiry by batch (lot), alert date, issuing goods with the nearest expiry first (FEFO).

Loyalty and promotions

Loyalty card, coupon, “buy X, get Y free,” gift card.

Accounting

Journals by branch, supplier invoices, payment and bank reconciliation.

Devices (IoT)

Scale, USB printer, customer display, cash drawer. Part of Enterprise.

Planning

Scheduling cashiers and warehouse staff into shifts. Part of Enterprise.

Process

From the supplier to the POS and the report

Every step leaves a document in Odoo, so the head office sees a branch’s stock level on its own screen.

01Central purchasing

A minimum and maximum rule is set for fast-moving goods, and the rest is bought to order. Odoo 20 suggests the minimum and maximum based on demand history.

02Receiving

Goods are received with a scanner, and the batch number and expiry are entered. The quantity is matched against the supplier’s invoice.

03Distribution

A transfer document is created from the central warehouse to the branch. Goods in transit sit in the “transit” location and remain the company’s property.

04Sales floor

At the branch, goods are put on the shelf. Weighed goods are weighed on the scale, and the rest are sold by barcode.

05Sale at the POS

Each sale is deducted from the branch warehouse, loyalty points are credited, and the journals are closed at the end of the shift.

06Expiry control

When the alert date arrives, the goods become visible. A discount label is applied, or the goods are removed from stock and the write-off reason is recorded.

07Stock counts

A periodic count interval is set for locations. The count result is recorded separately as a difference and leaves an audit trail.

08Report

The manager sees sales, stock levels, write-offs and differences by branch and category.

Hypothetical example

A batch of dairy products: five days until expiry

The example is illustrative. A batch of yogurt was entered at receipt with a lot number and an expiration date. In the product card, the alert and removal periods are set in days, and the FEFO strategy is selected for the location.

When the alert date arrives, a warning appears on the lot; after the expiry date, a notification goes to the responsible employee
For a new order, Odoo issues the lot with the nearest expiry first
The cashier scans the barcode of the discount label — the discount is applied to the last product added
A lot past its removal date is not picked for an order; someone has to write it off manually
The write-off is recorded as a move to a location of the inventory-loss type and leaves an audit trail

—

Honest scope

What Odoo includes as standard and what we add

Most chain processes are covered by the standard apps. Marking, the fiscal receipt and automatic discounts based on expiry are a separate matter. The information follows the Odoo 20 documentation; if your version differs, we check it during the diagnostic.

Goal	In standard Odoo	Extra work (BUline)
Multiple branches, a warehouse for each branch	Available: several warehouses, replenishment from another warehouse (Resupply From)	Branch structure, locations, roles
Transfers between branches	Available: internal transfers, a transit location for goods in transit	Linking to the waybill — estimated
Central purchasing and replenishment	Available: minimum and maximum rules, triggered manually or automatically. In Odoo 20, the values are suggested based on demand history	Initial values by branch and category
Expiration date	Available: only for goods tracked by lot or serial number; four dates, FEFO. The Odoo 20 POS warns about goods past their expiry date	Decide which product groups to enable it for
Automatic discount based on remaining shelf life	Not confirmed in the documentation: the POS has a discount label barcode, but tying the price to the lot expiry is not mentioned	The discount rule and the label printing process, with a custom module if needed
Loyalty	Available: loyalty card, coupon, “buy X, get Y free,” gift card	The rules and reporting are adapted to your policy
Weighed goods, customer display, electronic price tags	Available: scale, customer display, integration with the Pricer platform	Testing device models
Stock counts	Available: physical inventory, periodic counts by location, counting with a scanner	Count schedule and grouping of products
Fiscal receipt	Not mentioned in the official documentation: connecting to Uzbekistan’s fiscal module	Connecting to cash register equipment from the registry. Cash register and POS page →
Marked goods (Asl Belgisi)	Not mentioned in the official documentation: connecting to Asl Belgisi	Only if a marked group is sold: estimated as a separate project

Uzbekistan requirements

Local requirements for a grocery chain

The following has been checked against official sources. What applies to your product range, we list in writing during the diagnostic.

Cash register and receipt

An entrepreneur with cash receipts uses an online or virtual cash register from the registry
The IKPU (MXIK) code of the product must appear on cash register receipts: equipment that does not show the MXIK code on the receipt cannot be used (Tax Committee)
If the connection is lost, a receipt can be issued offline. The deadline for transmitting data to the operator is 24 hours under PF-5813 and 48 hours for the first offline receipt under clause 31 of Resolution No. 943 (version of 23 January 2026). We clarify the current deadline in writing with the tax service
Online cash register, virtual cash register and E-POS

Digital marking (Asl Belgisi)

Tax Committee list: tobacco and alcohol (1 January 2021), beer (1 April), household appliances (15 April 2022), medicines (1 September), water and soft drinks (1 March 2024)
The online cash register must work with a 2D scanner; if an attempt is made to sell marked goods that are past their expiry date or have no production date, the receipt is not printed on the 2D scanner’s signal (Resolution No. 943, clause 6)
From 1 July 2026, codes are checked automatically in the electronic invoice, and on the receipt the presence of the code in Asl Belgisi and its match with IKPU (MXIK) are checked
What to do with the code in case of a return or loss, we clarify in writing through the “Working with digital marking” service in the tax cabinet
Asl Belgisi rules (sales at the POS)

Supplier documents

Electronic invoices have been mandatory for all business entities since 1 January 2020; cash trade with a cash register receipt falls outside this procedure
From 1 January 2026, electronic invoices are assigned a risk level: VAT on a high-risk invoice is credited to the buyer only after it has been paid to the budget in full (Resolution No. 830)
If goods are shipped at the same time as the sale, the invoice and the waybill can be combined; a transfer between branches involves no sale, so the documents are not combined
The VAT rate is 12 percent. Electronic invoices and Odoo
Businesses whose main activity is trade, catering or services can voluntarily choose a simplified VAT regime from 1 June 2026 to 1 January 2030 (Presidential Decree PF-100, 26 May 2026): 6% VAT on all turnover, 0% profit tax, and VAT paid on purchases is not deductible. Companies with a state share of 50% or more, and large taxpayers, cannot choose it. Odoo’s Uzbekistan package does not mention a ready-made tax for 6%; an accountant confirms whether it applies

Loyalty and data

A loyalty database is personal data: consent is obtained in a form that can be proven
Biometric and genetic data, and data of telecom users, are stored in Uzbekistan (Article 27¹)
Other data can be stored abroad under certain conditions
Where the database must be located

Integrations

Systems that connect to the chain

Each connection is assessed and built separately. We do not promise that a “ready-made connector exists.”

Fiscal receipt and marking

Cash register equipment from the registry and its API
Asl Belgisi: if a marked group is sold, it is estimated separately
2D scanner and the receiving process

Devices

Scale, printer, customer display, cash drawer
Electronic price tags
Card terminal: Uzcard and HUMO are not named in the Odoo documentation, so testing is required

Documents and invoices

Electronic invoice: third-party modules or the operator’s API
Waybill
Bank and payment systems

For managers

What the head office sees on screen

Reports are not copied into a separate spreadsheet; they are generated from the documents in the same database.

Sales

Sales by branch and category
POS sessions and cash differences
Loyalty program participation

Stock and expiry

Branch stock levels and low-stock goods
Goods nearing expiry in the forecast report (Odoo 19)
Filter for expired lots

Losses

By write-off reason
Inventory count differences
Goods in transit during transfers between branches

The BUline Method

How we implement it in a chain

The stages follow the general BUline Method. The timeline is agreed in writing after the diagnostic. Implementation process →

01Diagnostic1–2 weeks

We study the central warehouse, one or two branches and the POS process, the groups of goods with limited shelf life, and whether marked goods are present. Outcome: a business requirements document (BRD).

02Architecture1–3 weeks

We confirm the branch and warehouse structure, the legal entities, the roles, and the POS and document integrations.

03Pilot branch8–16 weeks

First, one branch works with real sales: receiving, POS, expiry control, counting. The remaining branches are then connected one by one.

04Training

Cashiers, warehouse staff, branch managers and buyers are trained by role. Instructions and video lessons are provided.

05Post-launch support30 days + ongoing

Enhanced support, then connecting new branches and extending reports.

Preparation

What to gather before we start

This list speeds up the diagnostic. We can start even if not everything is ready.

Chain

List of branches, warehouses and POS terminals
Whether each branch is a separate legal entity
The central distribution scheme

Product

Catalog, barcode and IKPU (MXIK) codes
Groups of goods with limited shelf life and weighed goods
Marked groups

Rules

Shelf life and discount policy
Write-off reasons
Count frequency and the people responsible

Mistakes

Common mistakes and how to avoid them

Mistake	Consequence	How we prevent it
Turning the POS and the warehouse into two separate worlds	Sales and stock levels do not match	A single source of stock data from day one
Enabling tracking for all products	Extra data entry grows at receiving and sale	Enable it only for groups with expiry dates
Not setting up FEFO	The old batch stays on the shelf	The FEFO strategy for a location or category
Processing the invoice and the warehouse receipt on different days	A quantity difference	Both on the same day and by the same responsible person
Not testing the discount label prefix	The scanner does not apply the discount	Testing the nomenclature rule at the POS

FAQ

Frequently asked questions

How do we run a central warehouse and branches in Odoo?

The head office and each branch are separate warehouses. A branch is replenished from the center, goods in transit sit in a transit location and remain company property. If branches are separate legal entities, Odoo 20 supports inter-company replenishment and delivery.

Does Odoo mark down near-expiry goods by itself?

The documentation does not confirm such automatic price reduction. Odoo shows the expiry date, raises a warning and, under FEFO, issues the older batch first. The point of sale has a barcode for the discount label. If the price has to be tied to the expiry date, it is assessed separately at the diagnostic.

Can we sell tobacco, alcohol and beverages?

These groups are on the Tax Committee's marking list. They require a 2D scanner, registration in the Asl Belgisi marking system and a code on the receipt. Odoo's documentation does not mention a connection to this system, so if marked goods are sold, the connection is assessed as a separate project.

Does the register issue a fiscal receipt?

A fiscal receipt is issued by an online or virtual cash register listed in the official register. The Odoo point of sale (POS) handles sales, inventory and accounting. How to connect the two is chosen at the diagnostic. POS page →

Does a stock count shut the store down?

In Odoo, counts are planned by location and by product, and a location can be given a periodic count interval. Counting with a scanner speeds up the warehouse clerk's work. How to run a count while the store is open depends on your procedures and is agreed at the diagnostic.

Odoo Online, Odoo.sh or your own server?

Odoo Online is not compatible with third-party and custom modules. If you need a fiscal receipt, electronic invoice or marking module, Odoo.sh or your own server is chosen. Hosting types →

How much does the service cost and how long does it take?

The Odoo license depends on the number of users and apps (terms on odoo.com). The scope of BUline's service depends on the number of branches and cash registers, apps, customization, integrations, data volume and training. The exact cost and timeline are given in a written proposal after the free diagnostic.

Sources

Data sources

Odoo

Related sections

IndustriesManufacturing and agro-processingOdoo for manufacturing industries IndustriesRetail and e-commerceOdoo for shops, point of sale and online retail IndustriesWholesale and distributionOdoo for wholesale and distributors IndustriesHospitality and food serviceOdoo for restaurants, cafes and hotels

Free diagnostic

Let’s decide together which Odoo apps to start with

During the diagnostic, we review your processes and tell you where standard Odoo is enough and where configuration is needed — with an app list, edition and phases.

Submit a request Message us on Telegram OR CALL US+998 77 275 36 15

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